Unfortunately, it is often the case that it's only when we experience first hand the loss of information, intellectual property and time associated with such an event that we realise the consequences of not having a computer backup system and business backup plan. It can be devastating to a solo or small business owner.
It is a quick and painless process once a routine is set up. For a small network, an external back up tape drive or hard drive, CD or memory stick can do the job (depending on the volume of information). For a single computer, backing up to a CD or memory stick are the cheapest and easiest options.
The keys are:
1. List the location of files to be backed up. Word and Excel documents as well as accounting, contact management and emails - use Help if necessary to locate the files)
2. Regularly back up - The more information you store on your computer, the more often you should back up.
3. Rotate back ups. Keep two copies of back ups, i.e. 2 CDs or memory sticks. Use one the first week and the other the second. If one gets damaged, you still have information from the previous week!
4. Store the back ups at another location. i.e. with a friend or colleague – make sure you remember to bring it back next time you back up. In the event of a fire, it is pointless having a back up if you leave it in the drawer of the burning office!
A computer back up system is insurance for your information. Hopefully you’ll never need it, but it is better to be safe than sorry!
“ It is a quick and painless process once a routine is set up. ”
Donna Hanson specialises in computer and technology related education for business and corporate users. Her company provides customised training and resources to help users understand and increase their knowledge of computer related technology.
